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Texas Health Resources Administrative Assistant to President in Dallas, Texas

Administrative Assistant to President

We’re looking for a qualified Administrative Assistants like you to join our Texas Health family.

Position Highlights

  • Work location: 8200 Walnut Hill Ln. TX 75231

  • Work environment: Administration Services

  • Work hours: Full-time, 40 hours weekly, Monday – Friday 8:00am-5:00pm

  • Salary range: $25.09 - $39.03 per hour (based on relevant experience)

At Texas Health Dallas we take seriously our mission to improve the health of those in our community. We are an 875-bed, Magnet-designated, full-service hospital serving our community since 1966. Our location in Dallas provides convenient care to the residents of Dallas and the surrounding areas.

As part of the Texas Health family, we employ over 24,000 employees and are among the areas top five largest employers. Come be a part of our exceptional team as we continue to provide outstanding care and deliver award winning results. You belong here.

Qualifications

  • High School Diploma or equivalent (required)

  • 5 Years in support of a department or supervisor or projects (required)

Skills

  • Advanced office software applications skills and experienced user of office and desktop

  • publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis.

  • Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production.

  • Proven mathematical skills to collect, manipulate and analyze financial or statistical data.

  • Good project management and organization skills.

  • Excellent verbal, written communications and interpersonal skills.

  • Ability to give instructions and clearly explain any type of problems or situations.

Position Responsibilities

Assistant to the President:

  • Manage schedules by setting appointments, prioritizing and communicating with callers

  • Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans

  • Ensure priority matters are identified and communicated accurately and timely follow up as necessary

  • Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them

  • Screen calls, mail, and emails. Research a wide variety of information and respond to those that can be handled at assistant level

  • Serve as a liaison communicating instructions and/or information to hospital/executive management, direct reports, internal/external customers, committees and physicians

  • Promote competence of hospital, President and senior management at all times

  • Maintain files for correspondence or forms requiring signatures

  • Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively

  • Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events create drafts or final written correspondence

  • Maintain files, records, and manuals which may be of a sensitive nature, manage upkeep of manuals and education materials

  • Monitor deadlines and ensure deadlines are met

  • Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities 70%

  • Administrative Support to Executive Administration Staff:

  • Answer a multi-line phone, responding to call or forwarding to proper person

  • Prepare correspondence, emails, reports

  • Coordinate travel arrangements, including transportation, hotel and conference expenses

  • Organize and maintain files of correspondence, committee and council information

  • Oversee selection and maintenance of Administration's office equipment

  • Coordinate calendars and schedules meetings

  • Open, prioritize and distribute mail

Administrative Support to Other Departments/Individuals:

  • Work with various departments (i.e. Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc.

  • Work in conjunction with various hospital areas to create and/or update presentations and materials

  • Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint

  • Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site

  • Respond to requests and inquiries from physicians, trustees, and other stakeholders

  • Site Administrator for contract management site review, obtain appropriate signatures and posts contracts/agreements

  • Other duties as assigned.

Why Texas Health

At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, people-first, excellence-driven culture make it a great place to work.

Here are a few of our recent awards:

  • 2021 FORTUNE Magazine’s “100 Best Companies to Work For®” (7th year in a row)

  • Becker's Healthcare "150 Great Places to Work in Healthcare" (4 years running)

  • “America’s Best Employers for Diversity” list by Forbes

  • A “100 Best Workplaces for Millennials" by Fortune and Great Place to Work®

Explore our Texas Health careers site for info like Benefits , Job Listings by Category , recent Awards we’ve won and more.

Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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